The Cloud Isn't Magic - It's Someone Else's Computer
When you save to "the cloud," you're really saving to a computer in a warehouse somewhere. That's not bad, but it means your data travels through the internet where criminals wait.
Common Cloud Storage Mistakes
- "Anyone with link" Sharing: These links never expire and get indexed by Google
- Sync Everything: That fired employee still has access via their home computer
- No 2-Factor: Password alone isn't enough anymore
- Public Folders: Accidentally making folders public instead of private
- Forever Access: Shared links from 2019 still work today
Real Cloud Disasters
Marketing Agency: Client contracts exposed via public Dropbox link. Lost 3 major clients.
Construction Company: Blueprints and bids shared publicly. Competitors underbid every project.
Restaurant Chain: Recipe "secret sauce" found on Google search. Franchise value dropped 40%.
How to Use Cloud Storage Safely
- Business vs Personal: Never mix. Use separate accounts.
- Expiring Links: Set shares to expire in 7 days
- Permission Audit: Monthly check - who has access to what?
- Encryption First: Encrypt files before uploading sensitive data
- Backup the Backup: Cloud isn't backup if it's your only copy
Choosing the Right Cloud Service
| Service | Best For | Security Feature |
|---|---|---|
| Google Workspace | Collaboration | Advanced threat detection |
| Microsoft 365 | Office integration | Data loss prevention |
| Dropbox Business | File syncing | Remote wipe capability |
| Box | Compliance needs | HIPAA compliant |
Cloud Security Checklist
- □ Enable 2-factor authentication
- □ Review sharing permissions monthly
- □ Set up activity alerts
- □ Use strong, unique passwords
- □ Encrypt sensitive files before uploading
- □ Regular employee access audits
- □ Document what's stored where
Pro Tip: Create a "DMZ folder" for client shares. Never put sensitive internal data there. Think of it as your lobby - clients can visit, but they can't access your office.